Time Clarke Admin
Live hours and labour cost by job.
Manager Edit Responses
Staff accept/reject replies to manager hour changes.
Admin Setup
Set this device up for a client account using the private admin link.
Staff Summary
Totals for the selected staff member and period.
ClickUp
Synced ClickUp jobs appear in the staff dropdown for costing.
Sync Flow
Staff Job List
Finance
Simple job costing: what came in, what went out, and what each job is making.
More exports
Job Costing
One row per job. Open Inputs to see the labour, invoice, bill and estimate lines behind the cost.
Costs By Day
Useful for jobs running now before every Xero invoice or supplier bill has landed.
Costs By Week
Weekly view for running jobs, payroll checks and billing catch-up.
Advanced accounting checks Mapping, raw inputs, reconciliation and exceptions. Use this only when the headline job cost does not look right.
Job Inputs
Finance Flow
Mapping Review
Reconciliation
Unbilled Labour
Low Margin Jobs
Plant & Fuel
Exceptions
Payslips
Import posted Xero Payroll payslips, print them, or notify staff securely.
Overview
Snapshot for job costing, payroll risk, crew split, and labour spend.
Snapshot
Crew Cost
Shift Hours
Top Jobs
Approvals
Utilisation
Weekly View
Top Job Lines
Jobs
Hours and labour cost by job number.
People
Hours and labour cost by staff member.
Holiday
Approve leave, check team cover, balances and downstream sync.
Approval queue
Oldest and nearest leave first. Conflicts must be resolved before approval.
Team calendar
Pending and approved leave in the selected scope.
Balances and setup
Managers see their authorised staff only. Pay fields remain restricted.
History
Approved, declined, proposed, withdrawn and cancelled requests.
ClickUp and PAY sync
Time Clarke remains authoritative if an output is delayed.
Holiday setup and policy (full administrators only)
Staff
Add staff, update rates, issue app links, and manage leavers.
Import staff spreadsheet
Bulk load staff details and rates. Existing staff are updated; new staff receive their login by email.
Staff List
Deactivate leavers. Timesheet history remains.
Operations Allocations
Compact job and staff allocations. Work moves to Previous jobs 30 days after its planned end, or immediately after manager-accepted completion.
Job pack details
Open a job, complete the four short operational fields and save. This updates Time Clarke directly and creates a new operative job-pack revision. Do not enter prices, quotations or invoices.
Active allocations
Job reference and the staff currently allocated to it.
Previous jobs — 30-day archive
Work leaves the active list 30 days after its planned end. Manager-accepted completions move here immediately.
Site-specific RAMS drafts
Operative-authored drafts awaiting controlled manager review. A draft is never approval and does not authorise work.
Completion reviews
Decisions are append-only and do not approve RAMS.
Manager Safety & Defect Follow-Up
Triage incidents, record investigation actions and verify vehicle or plant defect resolution. Source reports and manager decisions are append-only.
External Filing
Manager-accepted completion handoffs only. Every destination, environment and permitted read/write operation requires separate authorisation.
Operations Control
Read-only permissions, controlled module switches, audit visibility and support status. Operational evidence cannot be edited here.
Vehicle & Plant Register
Add or update the complete asset information used by operative pre-use checks. Every change is append-only.
Upload the controlled JSON pack prepared from the reviewed DES workbook. INCLUDE and approved REVIEW rows are accepted; HOLD rows fail closed.
Action Required
Queued, failed and conflicted operational records. Records remain immutable.
Operations Audit
Redacted append-only event and receipt metadata for authorised support.
Exceptions
Missing rates, unapproved rows, yard/adhoc work, and rows that need checking.
Approvals
Submitted or rejected rows needing manager action.
Timesheet Entries
Submitted time at line level.